--- title: "Free HVAC invoice template and invoice maker | LocoTap" description: "An invoice for a service call, a repair or an install: diagnosis, labour, parts and refrigerant on their own lines, your own tax, and how to pay." url: "https://locotap.com/hvac-software/invoice-template" --- Free tool # HVAC invoice template Bill the job in your own tax and currency, and get paid. [Make an invoice](https://locotap.com/tools/invoice-maker/use?work=hvac) [Try the sample](https://locotap.com/tools/invoice-maker/use?kit=hvac) - Free to try - Saved only if you choose Northside Heating & Air (Sample) Invoice INV-0042 Bill to Alex Sample Due Net 30 days - Inspection and diagnosis 1 visit **120.00** - Install labour 8 hr **960.00** - Furnace, high-efficiency 1 **3,444.00** - Venting and fittings 1 lot **216.00** - Take away the old unit 1 load **110.00** - Smart thermostat, signed change 1 **260.00** **Subtotal** 5,110.00 **Sales tax 10%** 511.00 **Deposit paid** −533.50 Balance due 5,087.50 Interest if late: 1.5% a month, 18% a year HVAC · Invoice ## What goes on an HVAC invoice The example above is made up; yours starts with nothing filled in. [Start yours](https://locotap.com/tools/invoice-maker/use?work=hvac) 1. **The diagnosis on its own line** A customer who says no to the repair still sees what the visit was for. 2. **Parts with what they are** Part names and model numbers, so the customer and the next tech know what went in. 3. **Refrigerant by the amount** Refrigerant added on its own line with how much, the way you log it. 4. **When it's due, and what late costs** The due date, the ways to pay and any late interest agreed up front. ## The papers of one HVAC job Do plumbing too? [Plumbing invoice template](https://locotap.com/plumbing-software/invoice-template) The same made-up job, every amount before tax. 1. [1 Hourly rate **120.00 / h** worked out once](https://locotap.com/hvac-software/hourly-rate-calculator) 2. [2 Estimate **4,850.00** priced from the rate](https://locotap.com/hvac-software/estimate-template) 3. 3 Invoice You're here **5,110.00** the estimate and a signed extra HVAC · two techs, two vans · Example The added thermostat sat on its own signed line, so nobody rang about the bill. **0** calls about the bill ## The lesson behind it - [When do I send the bill?](https://locotap.com/learn/bill-fast): Their clock starts when the bill arrives. ## Where it fits [All tools](https://locotap.com/tools) Sends it work - [**Jobs**](https://locotap.com/tools/jobs) - [**Billable hours log**](https://locotap.com/tools/hours-log) - [**Maintenance plan**](https://locotap.com/tools/maintenance-plan) 4 Get paid **Invoice maker** This tool Same step - [**Money chase**](https://locotap.com/tools/money-chase) - [**What each job made**](https://locotap.com/tools/job-profit) Gets its work - [**Equipment warranty certificate**](https://locotap.com/tools/warranty-certificate) - [**Home profile**](https://locotap.com/tools/home-profile) - [**Tax set-aside**](https://locotap.com/tools/tax-set-aside) Both ways - [**Estimate & quote builder**](https://locotap.com/tools/estimate-builder) - [**Renovation contract**](https://locotap.com/tools/renovation-contract) + 1 more **Every step of a job** 1. **01 Before the job** - [**Calls to return**](https://locotap.com/tools/calls) - [**Missed call guide**](https://locotap.com/tools/missed-calls) - [**Hourly rate finder**](https://locotap.com/tools/hourly-rate) - [**Flat-rate price book**](https://locotap.com/tools/trade-price-book) - [Estimate & quote builder](https://locotap.com/tools/estimate-builder): Both ways - [**Rebate finder**](https://locotap.com/tools/rebate-finder) 2. **02 Agree it** - [Renovation contract](https://locotap.com/tools/renovation-contract): Both ways 3. **03 On the job** - [Jobs](https://locotap.com/tools/jobs): Sends it work - [Change order](https://locotap.com/tools/change-order): Both ways - [**Job photos**](https://locotap.com/tools/job-photos) - [**Before and after photos**](https://locotap.com/tools/before-and-after) - [Billable hours log](https://locotap.com/tools/hours-log): Sends it work - [**Van stock list**](https://locotap.com/tools/van-stock) 4. **04 Get paid** - **Invoice maker** This tool - [**Money chase**](https://locotap.com/tools/money-chase) - [**What each job made**](https://locotap.com/tools/job-profit) 5. **05 After** - [Home profile](https://locotap.com/tools/home-profile): Gets its work - [Equipment warranty certificate](https://locotap.com/tools/warranty-certificate): Gets its work - [Maintenance plan](https://locotap.com/tools/maintenance-plan): Sends it work - [**Review reply drafter**](https://locotap.com/tools/review-replies) - [**QR code maker**](https://locotap.com/tools/qr-code-maker) 6. **06 Back office** - [**Customers**](https://locotap.com/tools/customers) - [Tax set-aside](https://locotap.com/tools/tax-set-aside): Gets its work - [**13-week cash flow**](https://locotap.com/tools/cash-flow) - [**Business card maker**](https://locotap.com/tools/business-cards) - [**Job post builder & checker**](https://locotap.com/tools/job-post) ## Questions **Does it work where I am?** Yes. You type your own tax, rate and currency. Check the rule where you work. **What does an invoice need to show?** Your name, a number, the date, the customer, each line, the tax and when it’s due. Check the rule where you work. **Do I have to charge tax?** Only if you’re registered; otherwise turn it off. Check the rule where you work. **Can I charge interest when they pay late?** If they agreed before the work. Many places cap it. Check the rule where you work. **Where is my invoice kept?** Nowhere, unless you sign in and save it. A PDF is made on our server and not kept. **How long do I keep invoices?** As long as your tax office asks, often five to ten years. **Is this legal or tax advice?** Guidance, not legal advice. ## Free to try. [Make an invoice](https://locotap.com/tools/invoice-maker/use?work=hvac)