Staff schedule maker

How it works

1. 1 Say what kind of business you run and how many people a quiet, steady and busy hour needs.
2. 2 Add your team: a first name, a role, the days they can't work and the hours they want. Wages are optional.
3. 3 Tap a cell for a ready-made shift, drag across a day to draw one, or let Draft the week fill the short hours. Drag a shift to move it; hold Alt or Option to copy it.
4. 4 Fix what the Ontario check flags, then print the wall sheet, text each person their shifts, or save calendar files.

Free, with no account. Your team's names, wages and shifts stay on this page: nothing is sent to us, and they're kept on this device only if you tick Remember.

Good to know

What does the check look at?

The parts of Ontario's Employment Standards Act a shop schedule runs into most: a 30-minute meal break by the end of five hours of work, 11 hours off in a row each day, 8 hours between shifts, a full day off each week (or two in every two weeks), overtime after 44 hours, the three-hour rule for short shifts, the minimum wage, and public holidays. It also flags the study-permit limit on off-campus hours, and your own settings: days someone can't work, more hours than they want, and opening or closing with no keyholder. Each heads-up links to its source. They're heads-ups, not legal advice: managers, some jobs and written agreements change these rules, and the check can't see them. The ESA guide has the full rules.

Where do the busy hours come from?

From your usual week in the busy-days calendar, if you've made one on this device; otherwise from a typical week for your kind of business. Dates you've marked busier, quieter or closed there show up on the schedule too. Change any day here and the board redraws.

Why does the week run Monday to Sunday?

It's how most shops plan. For overtime, though, the law counts your work week: the seven days you've set for scheduling, or Sunday to Saturday if you've never set one. If your payroll week starts on another day, the overtime here is a guide only.

How far ahead do I have to post it?

Ontario has no set notice period for schedules right now (verify). Posting a week or two ahead is still kind to your team, and the wall sheet has a box for swaps. Keep a record of the hours each person works: the ESA asks employers to keep it for three years. The hours file is a quick way to do that.

Can I schedule teenagers?

Ontario sets minimum ages by workplace: generally 14 in a store or a restaurant's dining room, and 15 in a restaurant kitchen (verify). Students under 18 who work 28 hours a week or less during the school year have their own minimum wage. Tick Student on a person and the check uses it.

Is anything sent or stored?

No. Names, wages and shifts never leave this tab: the texts are copied by you, and the wall sheet and calendar files are made right here. Remember keeps them only in this browser, and you can untick it to forget them. On a shared computer, leave it off.